Sunnydale High School.
Xavier’s School for Gifted Children.
The Jedi Academy.
Illuminati University (IOU).
Most worlds have some sort of education involved, whether mundane, military, paranormal, or something else. These are, for obvious reasons, especially popular in older children’s and YA novels. On one hand, they offer a shared experience with the reader. On another, they present an interesting place ot be explored without the presence of parents.
But, as writers, gamers, and worldbuilders in general, what should we know about educational institutions? What information should we have at our fingertips and/or present to our audience?
The following are some basics. Obviously, more detail can be added, such as traditions, rumors, and superstitions. But, I think this is a good baseline level of info.
Description—First, we should know what the place looks like. Is there one building or many? What do they look like? What is housed in each building? What are the grounds like? Are there any special rooms, ex. Hogwarts’s Room of Requirement? What is the feel of the school, e.g. dark, regimented, loose?
Curriculum—What is taught at the school? Are there formal classes or individual mentorships, or both? How long does completion usually take? Are there required subjects or classes? If so, for how long, e.g. it takes seven years to graduate, but History is only required for three of those years?
Ex. Hogwarts takes seven years to graduate, and some classes are only taken for four years. they teach both magic and history along with some elective subjects.
Who’s in Charge?—Who oversees the school? What title does this person hold, ex. headmaster, chancellor, president? Does this person have an assistant? Is there a group instead? How does one become the head or join the group? Who is this person or are these people?
Ex. Headmaster Albus Dumbledore oversees Hogwarts with a Deputy Headmaster, Minerva McGonagall, both chosen by the board of trustees.
Who runs the place?—Who handles the daily operations of the place? What non-teaching staff are present? Where do they live, do they have offices?
Ex. Argus Filch, Hagrid, and Madam Hooch are in charge of maintenance, groundskeeping, and sports coaching (more or less) respectively. Each has an office and/or living space on the grounds.
Faculty Hierarchy—Are the faculty divided into different groups? If so, how? Are the faculty ranked? If so, how?
Ex. University faculty are generally divided by department (field of expertise) grouped by “College” (ex. Arts & Sciences or Technology). They also have a hierarchy from adjuncts to non-tenure track to assistant professor to associate professor to professor (rarely adding university professor) to emeritus (retired).
Student Requirements—What does a person need to do to be accepted as a student? What age do they have to be? Are there gender, race/species, or skill requirements?
Ex. Hogwarts students can be any gender, but must be 11 years old and wizards/witches (House Elves or Goblins need not apply).
Faculty & Staff Requirements—What does it take to become a member of the faculty or staff? What process does one go through? What background does one need? Is there an age requirement?
Ex. Hogwarts seems to appoint professors based on interviews with the Headmaster (ref. Sybil Trelawney), or the Headmaster’s decision to offer a position (without an interview, ref. Remus Lupin, Horace Slughorn, and “Mad Eye” Moody).
School Rules—What sort of things are forbidden in the school? How are the rules enforced? What punishments can be handed out?
Ex. Hogwarts has relatively few rules—no magic in the halls, no Forbidden Forest, curfew. These are enforced by patrolling faculty, who can hand out detentions and take House Points away from offenders’ Houses.
External Oversight—Is there someone or a body of someones outside the school that provides external oversight? If so, what powers do they have? How does one take up this role? Do they get their authority from somewhere else or just from the school?
Ex. Both the Board of Trustees and the Ministry of Magic have some oversight of Hogwarts. The Board can choose to force resignations of faculty and staff, up to and including the Headmaster. The Ministry’s powers vary, depending on legislation (ref. HP and the Order of the Phoenix, esp. Dolores Umbridge).
Brief History—What has gone on at the school? When was it founded? How many leaders has it had? Was it involved in any major historical events? Was it built all at once or over several decades (or centuries)? Has its role changed over time?
Ex. See Hogwarts: A History; see also the history of the Jedi Temple (SW: The Old Republic, SW episodes 1-3)